Tuesday 25 June 
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Privacy Notice

Our full privacy statement is provided in detail below but the following bullet points highlight the important things you will probably want to know about before using the site, in simple terms:

  • We record the use of our web site and use analytics systems to review this use including the number of visitors, how frequently pages are viewed, how visitors arrived on the site and the city or country of origin for users
  • We will only ever use information you provide us with for the purpose it was provided
  • We will never sell your data and we only share it when this is necessary for the function of the website or the services we offer to you.

Sanctuary First SCO 18587 (the “Congregation”)

Purpose of this Notice

Sanctuary First is an online worshipping community and an aspiring congregation of the Church of Scotland. This Privacy Notice outlines the way in which the Sanctuary First will use personal information provided to us. Personal information includes any information that identifies you personally, such as your name, address, email address or telephone number.

As an online congregation Sanctuary First also holds information about:

  • Your preferences and use of email and /or text message updates, recorded by emails we send you (if you select to receive email updates on products and offers).
  • Your IP Address, this is a string of numbers unique to your computer that is recorded by our web server when you request any page or component on the Website. This information is used to monitor the usage of the Website. Any statistics we gather and publish will be of a general nature and will not identify any given user of the website.
  • Data recorded by the Website which allows us to recognise you and your preferred settings, this saves you from re-entering information on return visits to the site. Such data is recorded locally on your computer through the use of cookies. Most browsers can be programmed to reject, or warn you before downloading cookies, information regarding this may be found in your browsers ‘help’ facility.

Additionally in certain areas of the website you may choose to supply us with the personal details of a third party (for example, in the Encourage A Friend section). We will only use this third party information to complete the task you initiated (for example, to send an email to your friend). We will not use their information for any other purpose. We will not use their information once your initial request has completed. Sanctuary First recognises the importance of your privacy and personal information and we have therefore outlined below how we use, disclose and protect this information. Sanctuary First, jointly with the Presbytery of Falkirk is the data controller, because we decide how your data is processed and for what purpose. Contact details for us are provided below.

How we use information

We use the information you give to us to administer membership records (this may in the future include a Communion Roll and Supplementary Roll)

  • for pastoral care purposes;
  • in relation to participation in Sanctuary First activities ;
  • to provide you with information about news, events, and activities within Sanctuary First or the wider Church of Scotland;
  • to provide the services of an internet church to the local and international community;
  • to fulfill contractual or other legal obligations;
  • to manage our employees;
  • to further our charitable aims, for example through fundraising activities;
  • to maintain our accounts and records (including the processing of Gift Aid applications);

If CCTV is in a place we have this for the prevention and detection of crime

We do, from time to time, live stream some of our worship services. We will make it clear in advance, and when you arrive, when we are doing this. You can ask to be seated in area not covered by cameras.

As an online congregation Sanctuary First also uses digital analytics to collect information about how visitors use our web site and our app. We use the data collected to create management reports which help us to improve the site, ensure that the content meets the needs of our visitors, to better understand developmental initiatives we may wish to consider and to report to our management group.

Information is collected in an anonymous form and includes for example:

  • The number of visitors
  • The pages visited
  • Time spent on each page
  • How visitors came to the site
  • Geographical information

Disclosure of information

Sanctuary first will only share your personal information where this is necessary for the purposes set out above and to allow us to run the technical functions of the web site and our app. As an internet congregation we may need to pass the information we collect to other companies for technical and administrative purposes. We may use third parties to carry out certain activities, such as processing and sorting data, monitoring how customers use the Website and issuing our e-mails for us. Third parties will not however be allowed to use your personal information for their own purposes.

Other than as described above information will not be shared with any third party outwith the Church of Scotland without your consent unless we are obliged or permitted to do so by law.

Basis for processing personal information

Sanctuary First processes your information in the course of its legitimate activities, with appropriate safeguards in place, as a not-for-profit body with a religious aim and on the basis that our processing relates solely to members, former members or people who have regular contact with us, and that this information is not disclosed to any third party without your consent.

We also process information where this is necessary for compliance with our legal obligations; where processing is necessary for the purposes of our legitimate interests and such interests are not overridden by your interests or fundamental rights and freedoms; and where you have given consent to the processing of your information for a particular purpose.

Storage and security of personal information

Sanctuary First will strive to ensure that personal information is accurate and held in a secure and confidential environment. We will keep your personal information for as long as you are a member or adherent or have regular contact with us or so long as we are obliged to keep it by law or may need it in order to respond to any questions or complaints or to show that we treated you fairly. We may also keep it for statistical purposes but if so we will only use it for that purpose. When the information is no longer needed it will be securely destroyed or permanently rendered anonymous.

Getting a copy of your personal information

You can request details of the personal information which Sanctuary First holds about you by contacting us using the contact details given below.

Inaccuracies and Objections

If you believe that any information Sanctuary First holds about you is incorrect or incomplete or if you do not wish your personal information to be held or used by us please let us know. Any information found to be incorrect will be corrected as quickly as possible.

You have the right to object to our use of your personal information, or to ask us to remove or stop using your personal information if there is no need for us to keep it. There may be legal or other reasons why we need to keep or use your data, but please tell us if you think that we should not be using it.

If we are processing your data on the basis of your explicit consent, you can withdraw your consent at any time. Please contact us if you want to do so.

Contact us

You can contact us by getting in touch with the minister of Sanctuary First at feedback@SanctuaryFirst.org.uk

How to complain

You have the right to complain to the Information Commissioner’s Office about anything relating to the processing of your personal information by the Congregation. You can contact the ICO via its website at www.ico.org.uk or at Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.


This privacy policy only covers this website. Any other websites which may be linked to by our website are subject to their own policy, which may differ from ours.